Invoice was Paid COD

If the merchandise was shipped COD from the vendor and therefore the invoice has already been paid, it is necessary to enter the invoice into Accounts Payable in order to expense it; however, you will want to mark it as already paid in order to close the invoice and clear accounting properly.

Note: If an invoice that was previously paid as COD is saved and was not marked as being paid COD, you may use 'Post COD Checks to Invoices' to close the invoice and clear accounting.

COD

If the invoice was previously paid COD, select the COD box by either clicking with the mouse or by pressing the Space bar on your keyboard.

Check#

Click the down arrow to the right of the Check# box and select the check number that was written as COD payment for the invoice.

Note: All checks expensed to your COD clearing ledger account will appear in the Check# drop down list.

Amt to Apply

The amount of the check selected will automatically appear as the amount to apply. If the one check paid multiple invoices, change the 'Amt to Apply' to the portion of the COD check that should be applied to the invoice you are working on. The COD check will not be cleared from the 'Check#' list until the entire amount is expensed; therefore, when the next invoice that was paid with the same COD check is entered, you may select the check in the 'Check#' field and the balance of the check remaining to be cleared will appear in the 'Amt to Apply' box.